Solution · Clinics · Facilities & property

Monthly safety equipment checks, done and on record

The AED, the fire extinguishers, the eyewash station and the exit signs need checking every month, and the paper tag is the only record anyone keeps.

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A month's safety equipment photographed, one extinguisher gauge low, swapped, and kept on recordFour kinds of safety equipment on a clinic wall: an AED cabinet with its ready light, a fire extinguisher with its gauge and tag, an eyewash station and a lit exit sign. A staff phone photographs each one for the monthly check. The extinguisher's gauge reads low, so it goes for service, and the replacement is photographed in range. Three checks pass, ten items, gauges in range and signs lit, and a receipt prints, stamped verified.MONTHLY CHECK · NOVAS PHOTOGRAPHEDEXITAEDREADY · PADSEXT 3GAUGE LOWSWAPPED · NOV 7EYEWASHSENT FOR SERVICE10 ITEMSCHECKS10 OF 10 ITEMSGAUGES IN RANGESIGNS LITMONTHLY CHECKPASSEDCLINIC 41 SERVICEDVERIFIEDON RECORD
Example · fictional clinic
Watch · 90 sEvery check shown, every month. This example as a narrated film, with captions. Fictional, with example figures.
§ 01

How it works with what you already run.

A phone photographs the gauge and tag of a fire extinguisher beside a wall-mounted defibrillator cabinet
  1. 01

    List the equipment

    List each location's AED, fire extinguishers, eyewash station and exit signs, with where each one is.

  2. 02

    Shoot the monthly check

    Each month, a staff member photographs each item: the AED's ready indicator and pad date, the extinguisher's gauge and tag, the eyewash station, each lit exit sign.

  3. 03

    Check each photo

    Each photo is checked against what the item should show. Anything unclear goes to a person.

  4. 04

    Flag what needs service

    A gauge out of range, pads near their date or a dark exit sign comes back as a task for service.

  5. 05

    Keep it on record

    A month-by-month record for every location, ready if an inspector, an insurer or your own team asks.

§ 02

Nine in order, one sent for service.

Each item's photo is checked against what it should show. The one out of range comes back as a service task and closes when the swap is photographed.

BEFORE · NOV 3MONTHLY CHECK · NOV9 OF 10EXT 3 LOWSAMELISTAFTER · NOV 7SERVICE PHOTO · EXT 310 OF 10GAUGE IN RANGELIST10 ITEMSSHOTNOV 31 LOWSERVICESWAPPEDNOV 7RECORDEDMONTH 11
§ 03

Monthly checks you can show.

  • Each location's safety equipment as one list
  • A guided photo of each indicator, gauge, tag and sign
  • Anything out of range sent for service
  • A month-by-month record across locations
  • Ready when an inspector or insurer asks
Proves
Each item's indicator, gauge, tag or sign read as shown when it was photographed. It doesn't test or certify the equipment.
What we won't do
  • It shows the indicator, gauge, tag or sign as photographed. It doesn't test or certify the equipment.
  • Medical devices and sterilization equipment aren't covered.
  • Required inspections and servicing stay with your service providers.
  • In early access: we're running it with a first group of clinic operators.
§ 04

A receipt for every monthly check.

One proof per month: each item photographed as it should read, with anything needing service flagged and followed up.

9 of 10 items were in order. Extinguisher 3's gauge read low and was swapped by the service company four days later.

PROOF OF PHYSICAL WORKclaim · example
VERIFIED
Task
Monthly safety check · Clinic 4
Requested by
Safety routine · monthly
Work by
Your office manager
Checked by
Equipment list + policy
Evidence
10 photos · 1 service follow-up
Scope
Indicators as photographed
Decision
Accepted · 1 serviced
Record
12 months, every location
STATUS: FINAL
Example receipt. Fictional clinic; dates illustrative.
§ 05

Questions clinic operators ask

Does this replace the annual service?

No. Required inspections and servicing stay with your service providers. This records the monthly visual checks between them.

Does it test the AED?

No. It photographs the ready indicator and the pad date as they read. The device does its own self-test.

What about medical devices?

Medical devices and sterilization equipment aren't covered. This is building safety equipment.

§ 06

Early access

Keep every safety check on record.

Two minutes: your clinics, your safety equipment and how the monthly checks are recorded today.

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