Solution · Clinics · Healthcare

Exam rooms stocked before the first patient

A room runs out of gloves or gauze mid-morning, and someone leaves a patient to fetch supplies from the back.

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A room's supply cabinet photographed before opening, one short item restocked, and shown at parAn open supply cabinet with three shelves of boxed supplies, beside its par list. Before the first patient a staff phone photographs it, and one slot, exam gloves, is empty, so a task comes back. The gloves are restocked and the shelf is photographed again at par. Three checks pass, six of six rooms, at par and stocked before eight, and a receipt prints, stamped verified.ROOM 2 · SUPPLY CABINETPAR LIST · 18 ITEMS1 SHORT · EXAM GLOVESAT PAR · 07:4807:40TASK SENTCHECKS6 OF 6 ROOMSAT PARBEFORE 08:00MORNING RESTOCKPASSEDCLINIC 31 RE-SHOTVERIFIEDOPEN, STOCKED
Example · fictional clinic
Watch · 86 sStocked before the doors open. This example as a narrated film, with captions. Fictional, with example figures.
§ 01

How it works with what you already run.

A gloved hand restocks a box of gloves in an exam-room supply cabinet with labelled bins
  1. 01

    Set each room's par list

    List what each cabinet and cart should hold, and photograph it fully stocked. That's the par.

  2. 02

    Shoot before opening

    Before the first patient, a staff phone photographs each room's cabinet and cart, doors open.

  3. 03

    Check it against the par

    Each photo is checked against the room's par list. Anything unclear goes to a person.

  4. 04

    Restock what's short

    Anything short comes back as a task with the photo, and the restocked shelf is re-shot.

  5. 05

    See it across clinics

    Short items and restock times show up across rooms and locations, so ordering can catch up.

§ 02

Short at 7:40, stocked by 7:48.

The cabinet photo is checked against the room's par list. One short item came back as a task and was re-shot before opening.

BEFORE · 07:40STAFF PHONE · ROOM 21 SHORTEXAM GLOVESSAMEPAR LISTAFTER · 07:48STAFF PHONE · ROOM 2AT PAR= PAR LISTPAR LIST6 ROOMSSHOT07:401 SHORTTASKRESTOCKED07:48OPEN08:00
§ 03

No one leaves a patient to fetch supplies.

  • A par list and photo for each room's cabinet and cart
  • A morning check before the first patient
  • Short items sent back as tasks, then re-shot
  • Which items run short, by room and location
  • A record that every room opened stocked
Proves
Each cabinet and cart matched its par list when it was photographed. It doesn't check expiry dates, lot numbers or medication.
What we won't do
  • Patients are never in frame and never the subject. No charts, screens or documents are photographed.
  • It shows what's on the shelf when photographed, not expiry dates or lot numbers.
  • Medication storage stays under your own controls. This covers general supplies.
  • In early access: we're running it with a first group of clinic operators.
§ 04

A receipt for a stocked morning.

One proof per morning: each room's cabinet and cart photographed against its par list, with every short item restocked and re-shot.

Room 2 was short of exam gloves at 07:40 and restocked by 07:48, before the first patient at 08:00.

PROOF OF PHYSICAL WORKclaim · example
VERIFIED
Task
Morning restock · Clinic 3, 6 rooms
Requested by
Opening routine · 07:30
Work by
Your front office lead
Checked by
Par lists + policy
Evidence
12 photos · 1 re-shot
Scope
Shelves at capture · not expiry
Decision
Accepted · 6 of 6 rooms
Owner view
Short items this week
STATUS: FINAL
Example receipt. Fictional clinic; times illustrative.
§ 05

Questions clinic operators ask

Does it read expiry dates?

No. It checks what's on the shelf against the par list. Expiry and lot tracking stay with your inventory process.

What about medications?

Medication storage stays under your own controls. This covers general supplies like gloves, gauze, paper and swabs.

Who takes the photos?

Whoever opens the clinic, with a capture link that walks them room by room.

§ 06

Early access

Open every room stocked.

Two minutes: how many clinics and rooms you run, and how supplies are checked today.

Tell us about your clinics